Administrative Assistant
Company: Boys & Girls Club Of Portage County
Location: Stevens Point
Posted on: April 2, 2026
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Job Description:
Description Part time position 20 hours per week. In office
schedule is Monday -Thursday 9am to 2pm. No Fridays! Position
Summary : The Administrative Assistant provides clerical and
organizational support to ensure smooth daily operations of the
Boys & Girls Club of Portage County. This part-time role focuses on
accurate data entry, financial and HR record maintenance, deposit
processing, and general administrative tasks that help the
leadership team remain effective and efficient. What You'll Do :
Finance Process bank deposits, ACH, and EFT payments with proper
financial coding. Provide administrative support to the Director of
Accounting for accounts payable, audit, and Finance and HR
committee projects, including meeting minutes. Assist with
maintaining organized files and records. Human Resources Maintain
employee personnel files and ensure documentation is complete and
compliant. Support proper implementation of employment processes,
policies, and compliance requirements. Assist with internal
celebrations and staff appreciation. Support recruitment and
onboarding of employees. Donor Stewardship Assist with stewardship
tasks and mailings, in a timely manner. Attend events as requested
to foster donor and community relationships. General Office Support
Provide scheduling and clerical support to the CEO and
Administrative Team as needed. Answer phones and greet visitors in
a professional manner when onsite. Assist with mail distribution
and preparation of correspondence. Provide support before, during,
and after Club meetings. Order office supplies and monitor
inventory and ensure organization. Support other administrative
projects as assigned. Professionalism Arrive on time and prepared
for the workday. Dress in accordance with the Employee Handbook.
Maintain professionalism and confidentiality at all times. Be a
positive role model inside the Club and beyond. Support the Club’s
mission by providing high-quality administrative assistance.
Qualifications Qualifications: High School Diploma or GED required.
Experience providing clerical or administrative support preferred.
Strong organizational skills and attention to detail. Proficiency
with Microsoft Office (Word, Excel, Outlook). Experience with donor
and/or HR software preferred. Ability to maintain confidentiality
and handle sensitive information. Strong verbal and written
communication skills. Ability to work independently and manage
multiple tasks in a timely manner. Physical Requirements and Work
Environment: Ability to sit at a computer workstation for extended
periods of time. Frequent use of hands/fingers for typing, writing,
and data entry. Must be able to function in a fast-paced and
occasionally noisy environment. Ability to lift up to 20 lbs.
(e.g., files, boxes of materials). Foster a spirit of teamwork
where ideas are welcomed, conflicts are resolved expeditiously, and
diversity is valued; model the organization’s mission and
values
Keywords: Boys & Girls Club Of Portage County, West Allis , Administrative Assistant, Administration, Clerical , Stevens Point, Wisconsin
