Health Information Lab Data Entry Rep
Company: Advocate Health
Location: Milwaukee
Posted on: April 18, 2024
Job Description:
Major Responsibilities:
- Navigates various electronic health record (EHR) and computer
applications to perform the following job duties to support patient
care, care management initiatives, revenue cycle, regulatory
requirements and meaningful use. Receives, collects, sorts,
prepares and scans internal and external clinical documentation
into the EHR according to Health Information Management (HIM)
procedures. Sort and measure incoming and remaining scanning to
accurately track volumes and turn-around times in the system-wide
database.
- Analyzes non-interfaced patient laboratory reports to ensure
patient identifiers and compliance with all applicable regulations
including Wisconsin Collaborative for Healthcare Quality (WCHQ) and
Clinical Laboratory Improvement Amendments (CLIA) guidelines.
Utilizes optical character recognition software to electronically
and or manually enter appropriate data into the EHR.
- Identifies, creates or releases the appropriate laboratory
tests by applying knowledge of medical terminology and laboratory
nomenclature. Selects the correct order templates, discretely
enters and validate individual components, comments, footnotes,
performing laboratory name and address, collection date and time,
units of measure, reference ranges, abbreviations and symbols.
Discretely abstracts and imports laboratory results and other
clinical documentation into the EHR. Records normal and abnormal
findings. Ensures laboratory values are accurately entered and
flagged to promptly alert patients and clinicians regarding normal
and abnormal results.
- Locates or creates the appropriate patient, encounter, and/or
order. Correctly paginates and classifies documentation to the
appropriate document type and description. For sensitive laboratory
information, ensures appropriate security levels and protection of
information according to HIPAA rules.
- Readily adapts to new and/or evolving laboratory tests,
parameters, reference ranges, and regulations. Validates all data
points and laboratory codes, and uses critical thinking skills to
identify and investigate questionable information and troubleshoot
issues. Escalates issues and reports patterns of concern to
leadership timely.
- Communicates with patient care and external performing
laboratories via phone, email, fax, Epic In Basket, and other
methods to provide education, STAT laboratory data entry services,
and to obtain CLIA-compliant reports.
- Performs quality assurance of scanned documentation to ensure
clinical documentation is scanned to the correct patient,
encounter, document type, and orderable in a timely manner
according to Health Information Management policy. Verifies the
electronic information against the paper document to validate
accuracy, clarity, and legibility.
- Completes timely error correction or notification process;
including re-resulting or deleting documentation as needed. Ensure
secure retention and destruction of electronic and physical PHI in
accordance with applicable regulations and policies.
- Operates all office equipment, performs daily routine
maintenance of equipment and reports any equipment malfunction or
poor image quality to the appropriate personnel.Licensure,
Registration, and/or Certification Required:
- None Required.Education Required:
- High School Graduate.Experience Required:
- Typically requires 2 years of experience in health information
or in providing laboratory assistance.Knowledge, Skills & Abilities
Required:
- Proficient computer and keyboarding skills with the ability to
learn new computer software systems such as Epic, Extract LabDE,
OnBase, Microsoft 365 and legacy archives.
- High attention to detail and accuracy with frequent
interruptions.
- Ability to prioritize workload and work under pressure in a
fast-paced environment with time constraints.
- Ability to work independently (onsite and/or remotely) and make
decisions with minimal supervision while maintaining quality and
productivity standards.
- Works collaboratively in a diverse team environment with
openness and respect to learn, create and problem solve.
- Ability to learn when receiving constructive feedback by
leadership or peers and taking personal ownership for success.
- Ability to proficiently operate all equipment necessary to do
the job: fax, multi-phone line, scanner, copy machine, etc.
- Must be able to sit, stand, walk to perform rounds in time
allotted, squat, twist/rotate, bend and reach for prolonged periods
of time in order to complete required word processing, filing,
photocopying, and distribution of materials and other related
functions.
- Requires team member to walk a moderate/significant distance
throughout medical center to retrieve records. May require the
ability to push/pull a records cart.Physical Requirements and
Working Conditions:
- Exposed to normal office environment. May be exposed to
dust.
- Must be able to sit and stand majority of the workday. Must be
able to reach above head, bend, and stoop.
- Must be able to lift and carry up to 20 lbs. frequently.
- Must be able to perform repetitive motions using hands, wrists
and /or fingers.
- Operates all equipment necessary to perform the job.This job
description indicates the general nature and level of work expected
of the incumbent. It is not designed to cover or contain a
comprehensive listing of activities, duties or responsibilities
required of the incumbent. Incumbent may be required to perform
other related duties.
Keywords: Advocate Health, West Allis , Health Information Lab Data Entry Rep, Healthcare , Milwaukee, Wisconsin
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