Business Operations Coordinator (Milwaukee)
Company: American Red Cross
Location: Milwaukee
Posted on: April 18, 2024
Job Description:
Please use Google Chrome or Mozilla Firefox when accessing
Candidate Home.By joining the American Red Cross you will touch
millions of lives every year and experience the greatness of the
human spirit at its best. Are you ready to be part of the world's
largest humanitarian network?Join us-Where your Career is a Force
for Good!Job Description:WHY CHOOSE US?As one of the nation's
premier humanitarian organizations, the American Red Cross is
dedicated to helping people in need throughout the United States
and, in association with other Red Cross networks, throughout the
world. When you join our team, you have a direct impact on a
meaningful mission, and you can help save lives every day. If you
share our passion for helping people, join us in this excellent
career opportunity. Work where your career is a force for good.We
are committed to the diversity of our workforce and to delivering
our programs and services in a culturally competent manner
reflecting the communities we serve. Our work environment is
collaborative, respectful, and inclusive with a focus on building
allyship and a culture of belonging that empowers all team members.
Come to learn, grow, and succeed while sharing your passion for
making a difference.The Red Cross supports a variety of cultural
and community resource groups for employees and volunteers. From
the Ability Network, our Asian American & Pacific Islander Resource
Group, the Latino Resource Group, and Red Cross PRIDE, to the Umoja
African American Resource Group, our Veterans+ Resource Group, and
the Women's Resource Group, these networks provide connections,
mentoring and help give voice to important concerns and opinions.At
the American Red Cross, your uniqueness can shine!WHAT YOU NEED TO
KNOW (Job Overview):Perform transactional activities such as budget
monitoring, handling daily finance transactions, managing local
vendor relationships, facilities management, fleet management,
Human Resources, Information Technology, and running
records/reports to support the finance, operational and
administrative functions. Lead system user/trainer for software
business applications and provide operations backup support.
Provide support, development and/or leadership guidance to all
volunteers.Perform all duties and responsibilities in compliance
with standard operating procedures and other applicable Federal,
State and local regulations.WHERE YOUR CAREER IS A FORCE GOOD (Key
Responsibilities):
- Provide administrative budget support such as: expense coding,
financial report dissemination, analyzing monthly forecasting of
expenses, initiation, monitoring, and approval of regional
procurement transactions, establishing location processes for cash
and card transactions, and ensuring that programs are executed
within budget in collaboration with department leaders. May
coordinate and train volunteers to assist with less complex daily
transactional work.
- Lead system user/training for Business Applications and IT
Services using the appropriate system to troubleshoot phone and
computer issues for Region and assist with tech services
requests.
- Support facilities/asset management by ensuring repairs are
completed within budget and managing vendor-related activities such
as ensuring the appropriate system is used to pay vendors,
maintaining relationships with vendors at each physical location,
obtaining proposals for new vendors, providing business plan
information for real estate transactions, and updating risk
management system with current values/status.
- Assist Fleet Coordinator with fleet inventory records, file,
minor repairs, and follow up with estimates/repairs.
- Maintain insurance certificate applications, financial
collection processes, and appropriate forms and codes used for
regulated items including alcohol to support meeting planning.
- Respond to building issues in timely fashion and ensure safety
features within facility are operating as required.
- Oversee front reception volunteers and mentor/support lead
volunteers.WHAT YOU NEED TO SUCCEED (Minimum Qualifications):
- Education: High School or equivalentrequired. Associate's
degree in Accounting, Business or Public Administration
preferred.
- Experience: Minimum 3 years of financial or facilities
administrative support experience in community organizations,
government agencies, non-profit organizations, business or
equivalent combination of education and related experience
required.
- Management Experience: NA
- Skills & Abilities: Ability to work on a team. Ability to plan,
prioritize and organize work to maximize team performance and meet
customer expectations. Excellent organizational skills and ability
to work with attention to detail.
- Strong interpersonal skills and the ability to create and
maintain collaborative work relationships within the organization
and with external stakeholders.
- Proficient with MS Office software, including Word, Excel,
PowerPoint and Outlook.
- Travel: Travel is required throughout the Region with some
travel outside of Region. A valid driver's license is
required.
- *Combination of candidate's education and general experience
satisfies requirements so long as the total years equate to
description's minimum education and general experience years
combined (Management experience cannot be substituted).
- Physical Requirements: The physical demands described here are
representative of those that must be met by an employee to
successfully perform the essential functions of this job. While
performing the duties of this Job, the employee is regularly
required to sit; use hands to handle or feel; and talk or hear. The
employee is frequently required to reach with hands and arms. The
employee is occasionally required to stand; walk and stoop, kneel,
crouch, or crawl. The employee must frequently lift and/or move up
to 15 pounds and occasionally lift and/or move up to 30 pounds.
Specific vision abilities required by this job include close
vision, distance vision, color vision, peripheral vision, depth
perception and ability to adjust focus. The work environment will
consist of moderate noise (i.e. business office with computers,
phones and printers, light traffic). The employee must have the
ability to work in a small cubicle and have the ability to sit at a
computer terminal for an extended period of time.BENEFITS FOR
YOU:We take care of you, while you take care of others. As a
mission-based organization, we believe our team needs great support
to do great work. Our comprehensive benefits help you in balancing
home and work. With our resources and perks, you have amazing
possibilities at the American Red Cross to advance the learn.*
Medical, Dental Vision plans* Health Spending Accounts & Flexible
Spending Accounts* PTO + Holidays* 401K with 5% match* Paid Family
Leave* Employee Assistance* Disability and Insurance: Short + Long
Term* Service Awards and recognitionApply now! Joining our team
will provide you with the opportunity to make a difference every
day.The American Red Cross is an Equal Opportunity/Affirmative
Action employer. All qualified applicants will receive
consideration for employment without regard to sex, gender
identity, sexual orientation, race, color, religion, national
origin, disability, protected veteran status, age, or any other
characteristic protected by law.Interested in Volunteering?Life's
emergencies don't stop, and neither do American Red Cross
volunteers, who represent more than 90 percent of our workforce to
help prevent and alleviate human suffering. You can make a
difference by volunteering in a position that appeals to you and
allows you to use your unique skills and talents. The Red Cross
relies on generous volunteers who give their time and talent to
help fulfill our lifesaving mission.Visit
redcross.org/volunteertoday to learn more, including our
most-needed volunteer positions.To view the EEOC Summary of Rights,
click here: Summary of Rights
Keywords: American Red Cross, West Allis , Business Operations Coordinator (Milwaukee), Other , Milwaukee, Wisconsin
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